Knowledge base

Client Knowledge Base & FAQ

The questions our clients ask most often, with the answers we normally give — from registering as a sole entrepreneur to VAT codes, deadlines and what we need from you each month.

109 questions 22 sections Version 2026-09 Language: Magyar

Key figures for 2026

See every figure
322,800 HUF Gross minimum wage per month, 2026
101,682 HUF Minimum contribution full-time sole proprietor, monthly
20,000,000 HUF VAT exemption (AAM) threshold annual revenue
38,736,000 HUF Flat-rate revenue ceiling 45% and 80% expense ratios
50,000 HUF KATA monthly flat tax private clients only

Browse the full documentation

Every section of the client knowledge base, in the order we normally walk through it.

1

Working with us

What we cover, who you will talk to, and how the engagement works.

What exactly does DigitalConto do?

We handle bookkeeping, tax returns and the related administration for sole entrepreneurs, private individuals and companies in Hungary. We work fully in English and completely remotely. Beyond the monthly bookkeeping, we cover registrations, deregistrations, tax scheme changes, payroll, year-end closing and representation before NAV (the National Tax and Customs Administration).

Are you actually qualified? Can I check?

Yes. Ákos Farkas is a registered bookkeeper (Reg. No. 214027). DigitalConto Kft. (Tax No. 32556074-2-13) is a member of the Hungarian National Association of Accountants (MKOE Membership No. 03811). We carry professional liability insurance at Generali.

Can everything be done online, or do I have to come to an office?

Almost everything is online. There are only a few things that require you in person, and we always flag them in advance:

  • obtaining an Ügyfélkapu account at a Kormányablak (government one-stop office) or consulate,
  • applying for a TAJ card at a NEAK office,
  • and occasionally opening a bank account at a branch.
Who will I be talking to?

For sole entrepreneurs, usually Ákos directly. For companies we assign a dedicated accountant from the team (currently Márió, Napsugár, Anikó or Kata) who becomes your day-to-day contact. All of us share the info@digitalconto.hu address, so writing there always reaches the right person. Please keep both your dedicated accountant and info@ on the thread.

How often will I hear from you?

We do the bookkeeping in the background and contact you when something actually needs you — a tax payment, a new rule that affects you, a missing document, or a deadline. You will also receive:

  • a quarterly or monthly reminder with the exact amounts to pay,
  • an annual circular in December about legislative changes for the coming year,
  • and a reminder for the local business tax advance (April).
Is there a contract?

For ongoing accounting, yes — we send an engagement agreement for your review and signature. For one-off assignments we usually do not issue a separate engagement letter; the email exchange serves as the agreement.

2

Registering as a sole entrepreneur (egyéni vállalkozó / EV)

What the registration covers, what we need from you, and the common edge cases.

What does the registration service include and how long does it take?

It includes registering the business, settling your social security status, and registering an invoicing account connected to NAV. Once all documents are ready, the process takes 1–3 working days.

What do you need from me?
  • An authorisation on ONYA (onya.nav.gov.hu) — see the Ügyfélkapu section
  • Email address
  • Your Hungarian tax ID (adóazonosító jel)
  • TAJ number, if you already have one
  • Whether you will be full-time or part-time (are you a student, or do you have another job of at least 36 hours a week?)
  • An address that can serve as the seat of the business
  • Your main business activities — it is enough to describe in plain words what you plan to do
  • Your chosen tax scheme (KATA, flat-rate/átalányadó, or the general VSZJA scheme)
I do not have a Hungarian tax ID yet. Can we start anyway?

No. Without a personal tax ID we cannot register a business tax number — this blocks everything else. The same applies to Ügyfélkapu access. Please arrange both first; we can help you with the tax ID application if you are a foreign national.

I am an international student on a student visa. Can I be a sole entrepreneur?

Generally yes. As an egyéni vállalkozó you carry out an independent business activity, not employment. The immigration rule limiting students to 30 hours per week applies to employment, not to self-employed entrepreneurial activity, so the concept of working hours does not apply in the same way. Immigration rules can change and depend on your specific permit, so please confirm the immigration side with a specialist.

I already registered myself. Can you just take over the monthly work?

Yes, that is very common. We will need ONYA authorisation and access to your invoicing account, and we will check that your tax scheme, social security status and activity codes were set up correctly — errors at registration are frequent and cheaper to fix early.

Can I add a new activity later?

Yes, adding or changing activity codes (TEÁOR) is straightforward. Tell us what you plan to do in plain words and we will select the right codes and register them. Some activities require a permit or qualification, so mention any regulated area (food, transport, health, financial services).

3

Ügyfélkapu, ONYA and authorisations

The government gateway, the authorisation you give us, and what to do when login fails.

What is Ügyfélkapu and why do I need it?

Ügyfélkapu is the Hungarian government’s central electronic identification gateway. Nothing in the tax system works without it. You need to register in person at a Kormányablak (government one-stop office) or at a Hungarian consulate abroad — it cannot be done fully online for a first-time registration.

What is ONYA and what am I authorising you to do?

ONYA (onya.nav.gov.hu) is NAV’s online form portal. Through it you give us the authorisation to file returns and act on your behalf. There are two kinds:

  • Standing authorisation — for ongoing accounting. This is the efficient option.
  • Specific (one-off) authorisation — for a single task, such as one filing or one application.

We send you a short step-by-step video guide for each. Please let us know once you have completed it, so we can start.

I registered for Ügyfélkapu but cannot log in.

This is unfortunately common. The account being activated does not always mean the login works immediately. Check that you are using the correct portal (Ügyfélkapu+ and DÁP have separate flows), and if it still fails, go back to a Kormányablak — they can reset it on the spot. Let us know and we will wait rather than miss a deadline silently.

I will be abroad for a while — does that matter?

If you do not yet have Ügyfélkapu access, arrange it before you leave; it is far harder to sort out from abroad. Once it is set up, everything else can be handled remotely.

What is Cégkapu?

Cégkapu (tarhely.gov.hu) is the company equivalent of Ügyfélkapu, mandatory for a Kft. It is the official mailbox through which authorities send notices. We set it up as part of company onboarding.

4

Choosing a tax scheme

KATA, flat-rate (átalányadó) and VSZJA — and when a Kft starts to make sense.

What are my options as a sole entrepreneur?

Three: KATA, átalányadó (flat-rate taxation) and VSZJA (the general entrepreneurial personal income tax regime). For most of our clients the flat-rate scheme is the right answer, which is why we usually recommend it.

When is KATA an option?

KATA is now restricted to full-time sole entrepreneurs who invoice private individuals only. The moment you invoice a company — Hungarian or foreign — KATA is no longer available. The flat rate is 50,000 HUF per month. If you work only with private clients, it can be very advantageous.

How does átalányadó (flat-rate taxation) work?

Instead of tracking actual costs, a fixed expense ratio is deducted from your revenue and the remainder is treated as your income. The ratios are:

  • 45% — the general case; revenue ceiling 38,736,000 HUF
  • 80% — certain listed activities; revenue ceiling 38,736,000 HUF
  • 90% — exclusively retail trade; revenue ceiling 193,680,000 HUF

There is also a tax-free income allowance of 1,936,800 HUF per year. With the 45% expense ratio, this means no personal income tax until your revenue reaches roughly 3,521,455 HUF.

At what point does a Kft become better than a sole entrepreneurship?

As a rough orientation: below roughly 25–30 million HUF annual revenue the flat-rate EV regime is often more advantageous. Above that level a Kft frequently becomes more tax-efficient. This is a guideline, not a rule — payroll costs, whether you take profit out, and your plans all matter, so it is worth a consultation before deciding.

Can I switch schemes during the year?

Generally no. The law is explicit that the tax scheme is chosen for the full year; changes take effect from 1 January. There are narrow exceptions (for example when you breach a threshold and fall out of a scheme automatically), and in that case we tell you immediately.

I want to close my business and reopen it under a better scheme.

Be careful: if a flat-rate sole proprietorship was active even for a single day before closing, you cannot choose flat-rate taxation again for two years. You would be left with VSZJA, which is usually worse. In almost all cases suspension is better than termination — see “Pausing, closing and switching”.

I am employed full-time and want a side business. What changes?

If you have a job of at least 36 hours per week, your sole proprietorship counts as secondary (mellékállású). This is a significant financial difference: your employer covers your health and social security contributions, so you are not required to pay the standard minimum monthly contributions as a sole proprietor. You keep the business active for side projects without the fixed overhead. If you are part-time, you are also exempt from SZJA, TBJ and SZOCHO up to the tax-free threshold — a full-time sole proprietor is exempt only from SZJA.

5

Invoicing and Számlázz.hu

Issuing invoices, currencies, exchange rates and receipts (nyugta).

How do I issue invoices?

We register a Számlázz.hu account for you and connect it to NAV, so it is ready to use immediately. We also send a short guide video. Note that some functions — including invoicing in currencies other than HUF — require a paid subscription. The “#start” package is affordable and is the one we use ourselves.

Do I have to invite you to my invoicing account?

Yes, please invite info@digitalconto.hu as an accountant on your Számlázz.hu account. The email address is the part that matters; the name field is cosmetic.

Which currency should I invoice in?

Whatever you agreed with your client. If you invoice in a foreign currency, the invoice must also show the HUF value, converted at the official MNB (Hungarian National Bank) rate applicable on the invoice date. Számlázz.hu does this automatically once foreign-currency invoicing is enabled.

Which exchange rate applies?

The official MNB daily rate for the date of the invoice (more precisely, the date determining the tax point). Not the rate on the day the money arrives, and not your bank’s rate.

Do I need to issue an invoice for every single transaction?

Yes. Even when payments arrive bundled — a platform payout, a Stripe settlement — an invoice is required for each service provided. The consolidated payout is fine; the invoicing is separate.

What about cash sales and receipts (nyugta)?

If you sell to private individuals for cash, you issue a receipt (nyugta). From 1 September 2026 the new automatic receipt data reporting obligation applies. There is no penalty during 2026, but the obligation itself is live — if you use a receipt-issuing system, let us know so we can check that it reports correctly.

I received a notification from NAV/Számlázz.hu about receipt data reporting. Do I need to act?

If you only issue invoices and no receipts, generally no action is needed and you can keep invoicing as normal. Forward the notification to us and we will confirm for your specific setup.

6

VAT codes, foreign clients and reverse charge

The single most common source of questions — the whole logic in one place.

My client is a Hungarian company or private individual.

If you are VAT-exempt (AAM — alanyi adómentes), use the AAM code, 0% VAT. If you are VAT registered, standard Hungarian VAT applies, normally 27%.

My client is a company in another EU country with an EU VAT number.

Use the EUFAD37 code and enter the client’s EU VAT number in the partner section. The system then adds the reverse charge wording automatically — you do not need to type it manually.

My client is in the EU but is a sole entrepreneur without an EU VAT number.

Treat them the same way as a Hungarian company: AAM, 0% VAT, if you are VAT-exempt.

My client is outside the EU (US, UK, Switzerland, Asia…).

Use the HO code. You do not need to add reverse charge wording — the transaction is reverse charge in substance, but it falls outside both the Hungarian and EU rules, which is why the wording is not mandatory. With the HO code no VAT is charged to your client.

How do I check if a client’s EU VAT number is valid?

Use the European Commission’s VIES system. If the number is not valid there, treat the client as though they had no EU VAT number. Keep a screenshot of the check — it is useful evidence in an audit.

My foreign client deducted withholding tax from my payment.

This happens with some US platforms (a 30% US withholding tax is typical where earnings are attributed to US sources). Send us the statement. The amount withheld may be creditable under the relevant double taxation treaty, but it usually requires documentation from the payer, and in some cases a treaty claim form submitted to them in advance would have reduced or eliminated it.

7

Platform income — Upwork, Stripe, marketplaces

Who you invoice when a platform sits between you and the customer.

I work through Upwork. Who do I invoice?

We obtained an official opinion from NAV on this. For remote services provided through Upwork, Upwork is legally treated as an intermediary under Hungarian law, because it collects all payments before disbursing them to you. Although Upwork’s own documentation reflects a direct relationship with the end client, current Hungarian rules require the invoice to be issued to Upwork:

  • Client details: Upwork Global LLC, 530 Lytton Avenue, Suite 301, Palo Alto, CA 94301, USA
  • VAT ID: EU528002406
  • VAT code: use HO (not AAM)

Upwork’s own self-invoicing method does not comply with Hungarian rules, so you should invoice through Számlázz.hu or a similar Hungarian system.

Please confirm with us before your first Upwork invoice whether the gross (pre-fee) or net (paid-out) amount should be invoiced, and how to treat Upwork’s technical EU VAT number. We have given both readings in the past and are standardising our position — ask and we will give you the current one.

What about Stripe?

Stripe is simply a payment processor, so there is no problem receiving payments through Stripe and transferring the funds to your bank account. It is also fine that the payout is consolidated rather than transaction-by-transaction. However, keep and save a Stripe transaction history that clearly shows the individual payments — in a NAV audit we use it to reconcile payments against invoices. You still need to issue an invoice for each service in Számlázz.hu.

I sell through a marketplace/platform. Is that a problem?

It depends on who collects the money, and it matters enormously under KATA:

  • If the platform collects payment from the customer and then transfers your share, the arrangement may not be KATA-compliant, because the payment flow suggests your income comes from the platform rather than from the private customer.
  • If the customer pays you directly and you then pay the platform a commission or service fee, the structure is generally fine from a KATA perspective.

So the key question is always: who actually collects the payment from the customer, and who is your contractual customer?

Can I receive money in Wise or Revolut?

Yes. There is no obligation to convert to HUF immediately either. Just make sure we get complete statements — see the Banking section.

8

VAT exemption, thresholds and OSS

AAM, the 20 million HUF threshold, OSS and cross-border purchases.

What is AAM and when do I lose it?

AAM (alanyi adómentes) means you are exempt from charging VAT. From 2026 the threshold is 20 million HUF of annual revenue. If you exceed it, you become VAT-registered from that point, and the switch is immediate — this is why we watch your turnover and warn you in advance.

Do my foreign invoices count toward the threshold?

Reverse-charge transactions do not count toward the Hungarian VAT exemption threshold. This is good news for anyone invoicing mostly EU businesses, and it surprises most people, so it is worth checking your real position rather than assuming.

Do I need to register for OSS?

Probably less often than you think. Before setting up OSS, it is worth reviewing whether it is actually required. OSS is primarily relevant to EU B2C transactions, while B2B transactions follow different VAT rules. The EU SME VAT scheme may also apply and can allow VAT exemption in other Member States up to certain thresholds. In many cases there is a realistic possibility that you do not need OSS at all — ask us before registering.

I bought goods from another EU country. What do I need?

For an intra-Community B2B purchase, the supplier must be able to prove transport to Hungary. Without proof of transport, the supplier must charge their local VAT. Keep the transport documentation.

I export outside the EU.

Export can be zero-rated, but you need the customs documentation and export paperwork to support it. Keep it — this is one of the first things an auditor asks for.

9

Taxes, contributions, deadlines and payments

What you owe, when it is due, and which account it goes to.

What will I actually owe as a flat-rate sole entrepreneur?

Two types of obligation:

1. NAV taxes and contributions. The first 3,521,455 HUF of revenue is effectively tax-free (the 1,936,800 HUF income allowance combined with the 45% expense ratio). Above that, 55% of your revenue becomes taxable income, and on that taxable amount you owe 15% SZJA, 18.5% TBJ and 13% SZOCHO.

As a full-time sole proprietor you also pay a mandatory monthly minimum contribution of 101,682 HUF (SZOCHO 41,964 + TB 59,718), based on the 2026 monthly minimum wage of 322,800 HUF. This is payable even in months with no revenue.

2. Local business tax (HIPA/IPA) — see the HIPA section.

When are the deadlines?

Flat-rate taxes are paid quarterly, by the 12th day of the month following the quarter: 12 April, 12 July, 12 October and 12 January. VAT-registered businesses have monthly or quarterly VAT returns in addition.

Why is the amount different every quarter?

Because of the tax-free allowance, your tax payments are not evenly distributed over the year. Early in the year you may owe only the minimum contributions; once you pass the threshold, the quarterly amounts jump. This is normal and expected — we calculate the exact figure at the start of each quarter and send it to you, so you never have to work it out yourself.

Can you tell me the monthly amount in advance?

Not precisely, because the contribution calculation is cumulative across the year. We can prepare a tailored projection based on your estimated annual turnover if that helps with planning — just ask.

Where do I pay?
TaxBank account
NAV SZJA (personal income tax)10032000-06056353
NAV TBJ (social security contribution)10032000-06055802
NAV SZOCHO (social contribution tax)10032000-06055912
NAV late payment interest10032000-01076985

Always put your tax ID (adóazonosító jel) or business tax number (adószám) in the payment reference — without it the payment may not be credited to you.

I bank with Wise/Revolut and cannot enter a Hungarian account number.

You need the IBAN format. You can convert any Hungarian account number at iban.hu/calculate-iban — let us know if you would like us to send the IBAN and SWIFT details directly.

What happens if I pay late?

Late payment interest accrues at the central bank base rate plus 5 percentage points (currently 5.5% + 5% = 10.5%), calculated separately for each year, as the rate has changed over time. Being slightly late in exceptional circumstances is generally not catastrophic, but do tell us — if a bank problem is blocking you, pay from another account rather than let it run.

10

Local business tax (HIPA)

The municipal tax, its deadlines and accounts.

What is HIPA?

The local business tax (helyi iparűzési adó), paid to the municipality where your business is seated, not to NAV. The rate is 2% of revenue (with adjustments), or you can opt for the simplified bracket method for small taxpayers — for revenue under 12 million HUF the bracket is 50,000 HUF; the next bracket is 120,000 HUF.

When is it due?

Advances are due twice a year: by 1 June (or 15 March for companies on the standard schedule) and by 15 September. The annual return is filed with the year-end closing by 31 May. We send you a reminder circular before each deadline with the municipality’s account details and the amount.

Which account do I pay to?

It depends on your municipality. For Budapest: beneficiary “Budapest Főváros”, account 11784009-15490012-03540000, IBAN HU15117840091549001203540000, BIC OTPVHUHBXXX. Other municipalities have their own accounts — ask us and we will send yours.

Why is the local tax process always slow?

Municipalities still process most submitted documents manually, and their systems do not talk to NAV’s. It is genuinely the least modern part of the Hungarian tax system, so please allow extra time and do not be alarmed by delayed confirmations.

What about the MKIK chamber contribution?

The annual 5,000 HUF chamber of commerce contribution (MKIK) has been abolished. You no longer need to pay it, and we no longer send a February reminder for it.

11

Banking

Hungarian accounts, Wise and Revolut, and what we need from your bank.

Do I need a Hungarian bank account?

A sole entrepreneur is generally expected to have a Hungarian business account; a Kft must have one. Wise and Revolut accounts are fine for receiving client payments, but they do not always satisfy the Hungarian account requirement on their own. If NAV notices a missing Hungarian account, the first notice typically arrives only after around 60 days and an actual penalty around 4–6 months later — so there is time, but do not leave it indefinitely.

Which bank do you recommend?

We work regularly with several Hungarian banks and with Revolut Business for companies. For foreign-owned companies, account opening can be the slowest step in the whole setup, and some banks require the director in person. Tell us your situation and we will point you to the smoothest route; we also have a partner (Bilderlings) for cases where Hungarian banks are difficult.

What do you need from my bank?

Monthly statements in both PDF and Excel/CSV format. The CSV/XLSX is what lets us import transactions automatically instead of typing them — it genuinely affects how fast (and how accurately) your bookkeeping gets done. For companies, read-only accountant access to the online banking platform is even better.

Do I need to give you access to my bank?

Not necessarily, but read-only access saves a lot of back-and-forth for companies. We never need the ability to move money.

A bank or platform wants proof of my business income.

We can request the relevant certificates from NAV on your behalf — it usually takes a few days. Tell us what exactly the bank is asking for (revenue proof, tax compliance certificate, source of funds) and we will get the right document.

12

Health insurance, TAJ and social security

Your social security status, the TAJ card, and family tax benefits.

Does being a sole entrepreneur give me health insurance?

Yes. A full-time sole entrepreneurship creates a social security status, which entitles you to a TAJ number (the Hungarian health insurance ID). You then apply for the card at a NEAK office in person.

I applied for a TAJ card and heard nothing.

The confirmation usually arrives in your Ügyfélkapu mailbox (tarhely.gov.hu) within roughly 8 days. If it has not arrived after that, go back to the office — and tell us, because a missing TAJ can block other steps.

What happens to my health insurance if I pause or close the business?

Your social security status is suspended too, unless you have another social security relationship elsewhere (employment, family status, or a voluntary agreement). We always raise this before a suspension, because it is the consequence people most often overlook. If you have no other coverage, you can pay a voluntary health service contribution to stay insured.

My spouse/child situation changed — does it affect my tax?

Possibly. Family tax benefit (családi adókedvezmény) and related allowances can reduce your tax significantly, but they need to be claimed. Tell us about a birth, marriage, or a change in who claims the benefit, and we will check whether a new declaration is needed. A child’s tax number being issued does not automatically update your entitlement.

13

Residence permits and immigration — where accounting ends

What we can and cannot do, and the income figures permits usually require.

Can you handle my residence permit?

No — immigration is outside an accountant’s professional scope and we do not handle these cases ourselves. We work closely with trusted partners and will introduce you (Jerome Boichot, Dr. Dóra Tihanyi, or Juliana, depending on the case). We can, of course, provide everything on the tax and accounting side that your application needs.

What income do I need to show for a residence permit?

The commonly used threshold is 24× the minimum wage, i.e. 7,747,200 HUF for 2026. Translated into revenue:

  • Flat-rate scheme with 45% expense ratio: approximately 14,085,818 HUF of revenue
  • Under the KATA-style 60% income assumption: approximately 12,912,000 HUF of revenue

Immigration authorities may apply their own calculation, so treat these as orientation and confirm with your immigration lawyer.

I need to submit a quarterly report for my permit (OIF).

Tell us the deadline and what the authority asked for. We can prepare the income certificates and figures; your immigration adviser should confirm the format they expect.

Does having only one client cause a problem?

Having a single client is not in itself a problem for a sole trader. What matters is that the relationship is genuinely an independent business relationship rather than disguised employment. In practice, the work should as far as possible be performed independently — on your own schedule, with your own equipment, preferably at your own premises — and both the contract and the actual working arrangements should reflect this. If the arrangement were ever questioned, the liability would fall mostly on the client’s side.

14

The monthly routine — what we need from you

The short monthly checklist and how to send documents.

What should I upload each month, and when?
  • Incoming expense invoices (costs, purchases)
  • Bank statements in both PDF and CSV/XLSX
  • A list of cash transactions, if you had any

Please upload as early in the month as you can. We send an automated reminder at the start of each month; if you have already uploaded, just ignore it.

I am on the flat-rate scheme — do I still need to send expense receipts?

No. Under the flat-rate scheme costs are covered by the fixed expense ratio, so we generally do not need your purchase receipts. The bank statement is sufficient. Keep your own records for your own purposes, but do not spend time uploading receipts we will not use.

What if I have no revenue in a given month?

Still send the bank statement. The minimum contributions and the monthly filings continue regardless of revenue, and a “nothing happened” month still has to be reported.

How do I send documents?

Through the shared folder we set up for you. Please avoid sending documents scattered across email threads — they are easy to lose and slow to reconcile.

Will you confirm every filing?

We file everything by the statutory deadline and tell you about anything that needs action or money from you. A manual written confirmation after every single filing is extra administrative work we can provide as an add-on service; otherwise you can see all submitted returns yourself in your NAV customer portal (ugyfelportal.nav.gov.hu).

15

Employees and payroll

Payroll pricing, payslips, deadlines, students and annual leave.

What does payroll cost and what does it include?

Payroll is 6,000 HUF + VAT per person per month (17 EUR + VAT in euro pricing). It covers the monthly payslip, the contribution calculation, the statutory filings and the reporting of entries and exits. Payroll is not included in the standard monthly accounting fee.

What will I receive each month?

A payslip and a list of payable contributions, with the bank accounts and the exact reference to use. The payslip shows your gross salary under “Alapadatok”, the deducted social security contributions under “Levonások”, the deducted income tax under “SZJA”, and a summary of gross, deductions and net payable at the bottom.

When do salaries and contributions have to be paid?

Contributions are due by the 12th of the following month. Salary payment dates follow your employment contract.

Can I hire a student part-time?

Yes. A student can be employed part-time; the hours you may register depend on their status and, for non-EU students, on their residence permit. They will need a tax ID and a TAJ number, and Ügyfélkapu registration makes everything smoother. Send us the details before their first day — registration must be filed before work starts.

How much annual leave is an employee entitled to?

The base entitlement is 20 days, increasing with age up to a maximum of 30 days, with additional days for children and for reduced working capacity.

What is the minimum wage in 2026?

Gross minimum wage 322,800 HUF per month; guaranteed wage minimum for qualified roles 373,200 HUF.

16

Kft (limited company) matters

Formation, KIVA vs TAO, dividends, dormant companies and year-end.

How long does it take to set up a Kft, and what does it cost?

The registration process generally takes approximately 2–3 weeks once the documents are ready. We offer three packages depending on how much you want handled: an accounting and tax registration package if you use your own lawyer (140 EUR + VAT), company formation plus accounting and tax registration (650 EUR + VAT), and a full-service setup (1,700 EUR + VAT). The legal formation itself is handled by our partner law firm. Any apostille, legalisation, translation or third-party cost is charged separately.

KIVA or TAO — which corporate tax scheme?

KIVA is generally better if there are high payroll costs and/or if the profit is reinvested in the company rather than taken out as dividends. Which one suits you depends entirely on your plans for the profit. Note also that salary paid under KIVA counts toward the individual annual SZOCHO cap.

How are dividends taxed?

15% SZJA plus 13% SZOCHO, with the SZOCHO capped at 1,007,136 HUF per year (24× the minimum wage) per individual across all relevant income.

Can I run the company as a managing director without a salary?

Yes, it is possible to provide managing director activities free of charge if you have another full-time job. Tell us the exact date to switch you to this status; from that point the minimum taxes are no longer payable. The monthly reports still have to be filed.

Can I put the company “on hold” like a sole entrepreneurship?

No. A company in Hungary cannot be fully suspended. Even with no active business, mandatory obligations continue — monthly tax returns and data reporting. Our accounting fee for such a dormant Kft is 30,000 HUF + VAT (about 85 EUR) per month.

Should I just close the company then?

Terminating a Kft is time-consuming and expensive, so we only recommend it if you are sure you will not use the company in the next 2–3 years. Dormant status is usually the cheaper answer.

What happens at year-end?

We reconcile everything — taxes against the NAV statements, receivables and payables against the bank statements, and year-end foreign currency revaluations — then send you the general ledger and the draft returns for review. We do not file until you approve. The annual report and the corporate tax return are due by 31 May. The year-end closing and annual report are charged as one additional monthly accounting fee.

Do you handle foreign reporting requirements?

We can provide the Hungarian figures, balance sheet, P&L and ledgers that your foreign accountant or auditor needs. We do not file foreign returns, and our confirmation that documents can be given to a foreign auditor is a review of the information presented to us, not an assumption of responsibility for accounting records we did not prepare.

17

Pausing, closing and switching

Suspension rules, why it beats termination, and how a handover works.

How does suspension (szünetelés) work?

Four things to know:

  1. All NAV tax and contribution obligations are fully suspended during the suspension, so you owe no minimum contributions — except for the month in which you pause. If we pause today, you still pay the full minimum contribution for this month, but nothing from next month.
  2. The minimum period is 1 month (30 days).
  3. There are no accounting fees or hidden costs during the suspension. You can also cancel your invoicing subscription.
  4. You can reactivate any time after 1 month. The maximum is 36 months, after which the business terminates automatically if not reactivated.

One caveat: for local business tax purposes, suspension only becomes “final” after 6 continuous months, while all NAV obligations are suspended immediately.

When do I have to tell you?

Please give us a few days’ notice before the end of the month. A suspension filed on the last day is risky, and one filed a day late costs you a full month of contributions.

Suspension or termination — which one?

Suspension, in almost every case. If you terminate, you cannot choose flat-rate taxation again for two years, and you would have to use the less favourable VSZJA scheme if you started again. Only terminate if you are certain you will not need the business for years.

Remember the health insurance consequence. Your social security status is also suspended, unless you have other coverage.

I want to switch to you from another accountant. How does that work?

Smoothly, usually. We need your ONYA authorisation, access to your invoicing system, and the handover package from your previous accountant (ledgers, opening balances, filed returns). We use the RLB software family, so if your current accountant can provide an RLB export, the handover can be done almost overnight.

What if I want to leave?

That is fine, and we will hand over a complete package. On timing: a 5-business-day handover period is not realistic. We work to 30 days for a mid-year termination and 90 days for a termination effective at year-end, which allows time to receive your final documents, complete all statutory filings (including the 31 May deadline) and prepare the final accounting package.

18

Our fees and invoicing

Indicative 2026 pricing, what is not included, and payment terms.

Are the prices on your website final?

They are indicative. Pricing depends on the complexity of your business activities and your specific requirements, so we give a final quote once we understand your business. The quickest route is our short questionnaire: digitalconto.hu/request-a-quote.

Roughly what should I expect?

2026 indicative pricing, net of VAT where noted:

ServiceFee
Sole entrepreneur registration (full setup)30,000 HUF / 85 EUR
EV monthly accounting — flat-rate schemefrom 22,000 HUF / month
EV monthly accounting — flat-rate, foreign clients25,000 HUF / month
EV monthly accounting — VAT-exempt (AAM)25,000 HUF / month
EV monthly accounting — VAT registered30,000 HUF + VAT / month
EV monthly accounting — KATA15,000 HUF / month
Kft monthly accounting — domestic clientsfrom 150 EUR + VAT / month
Kft monthly accounting — foreign clients, multiple currenciesfrom 175 EUR + VAT / month
Dormant Kft30,000 HUF + VAT / month
Payroll6,000 HUF + VAT / person / month
Personal income tax return with foreign income30,000 HUF / tax year
Business consultation36,000 HUF / hour (credited against a later formation fee)
What is not included in the monthly fee?

This is worth stating plainly, because it is the most common misunderstanding:

  • Payroll (charged per person)
  • Registered seat (székhely) services
  • Apostille, legalisation, translation and other third-party costs
  • The year-end closing and annual report for companies (one extra monthly fee)
  • One-off items such as tax authority representation, installment applications, self-revisions
When and how do I pay?

Registration fees are payable within 8 days; monthly accounting is invoiced with a 15-day payment term, normally retroactively. For company formation packages we require 100% payment in advance.

Can the fee change?

We may review the accounting fee after the first three months, based on the actual volume of transactions, the complexity of the bookkeeping, and any additional requirements that emerge. If your document volume changes significantly in either direction, we will talk to you rather than surprise you on an invoice.

I have not received your invoice.

Invoices are sent automatically each month from digitalconto@szamlazz.hu — please check your spam folder.

19

When something goes wrong — NAV debts, penalties, audits

Missed filings, installment plans, paying off debt and NAV audits.

I have missed filings from before I joined you. What now?

Tell us, and we will quantify it. Late filings are fixable. NAV does not normally impose serious penalties within the first 2–3 months of a missed return, but if the situation stays unresolved for longer the consequences become much more serious, potentially including cancellation of the company’s tax number. We charge a fixed fee for catching up missing returns.

I cannot pay my taxes right now.

There are real options, and this is a common situation — no judgement from us. We can file an installment request with NAV on your behalf. Plans run from a minimum of 2 months up to 12 months, and there are no interest charges on approved installment payments. NAV’s automatic installment facility is available only where the total tax debt is under 2 million HUF; above that, a formal request is needed.

I want to pay off my NAV debt in one go.

Transfer to the relevant tax account with your tax ID as the reference. Ask us for the exact current balance first — NAV accounts accrue late payment interest daily, so the figure you saw last month is already out of date. We can monitor your NAV tax account directly and notify you of changes if you would like.

NAV is auditing me.

We represent clients in audits at 25,000 HUF + VAT per hour. Do not respond to NAV directly before talking to us — deadlines in audit correspondence are short and the wording of the first response matters.

How long does NAV take to answer?

For a written official opinion (állásfoglalás), around 30 days. We can request one on your behalf for 100 EUR + VAT where a situation is genuinely unclear — it is the only way to get a binding answer.

20

What we do not do

The boundaries of our scope, and who we refer you to instead.

Which areas fall outside your scope?

We would rather be clear about this up front than leave you waiting for an answer we cannot give:

  • Immigration and residence permits — we refer you to specialist lawyers
  • Company law matters (formation documents, changes to articles) — handled by our partner law firm
  • International tax residency questions — these turn on specific treaty rules between countries and need a specialist
  • Business advisory beyond accounting — internal financial process reviews, liquidity planning, risk analysis, product portfolio and pricing decisions are business decisions, not bookkeeping
  • Legal disputes and contract drafting
  • Predicting future legislation — we will tell you what is currently proposed, but not guess

Where something falls outside our scope, we will say so and, wherever we can, point you to someone who does handle it.

21

Key figures for 2026

Every rate, threshold and ceiling on one screen.

What are the key figures for 2026?
ItemValue
Gross minimum wage322,800 HUF / month
Guaranteed wage minimum373,200 HUF / month
Full-time sole proprietor mandatory minimum contribution101,682 HUF / month
— of which TB (18.5%)59,718 HUF
— of which SZOCHO (13%)41,964 HUF
Flat-rate tax-free income allowance1,936,800 HUF / year
Flat-rate SZJA-free revenue (45% expense ratio)3,521,455 HUF
Flat-rate revenue ceiling (45% / 80%)38,736,000 HUF
Flat-rate revenue ceiling (90%, retail only)193,680,000 HUF
KATA monthly flat tax50,000 HUF
VAT exemption (AAM) threshold20,000,000 HUF
Standard VAT rate27%
HIPA rate2% of revenue (bracket method available)
SZOCHO cap on dividends (24× minimum wage)1,007,136 HUF / year
Residence permit income threshold (24× minimum wage)7,747,200 HUF
Late payment interestcentral bank base rate + 5 pp (currently 10.5%)
Annual leave20 days base, up to 30 with age
22

The tax year at a glance

Every deadline and every reminder you will get from us, month by month.

What happens when during the year?
WhenWhat
Early DecemberOur circular on next year’s legislative changes
12 JanuaryQ4 taxes due
15 MarchCompany HIPA advance
12 AprilQ1 taxes due
End of AprilOur HIPA advance reminder (deadline 1 June)
Mid-May1% tax donation reminder
20 MayPersonal income tax return deadline
31 May / 1 JuneAnnual report and HIPA
12 JulyQ2 taxes due
15 SeptemberHIPA advance
12 OctoberQ3 taxes due

This guide reflects Hungarian rules as at September 2026 and is provided for general information. Rules change, and individual circumstances vary — please confirm anything material with us before acting on it.